Public Participation and Questions at Meetings

Complete the form to ask a question at a Council Meeting

Submit a question at a Council Meeting

Public Question Time - How to ask a question at a Council Meeting

The Council’s Governance Rules 2020 provide the opportunity for members of the public to lodge written questions of broad interest to the Council and the community.

Questions submitted to the Council must be submitted to the Council no later than 10am on the day prior to the next Council Meeting.

Matters relating to routine Council works should be reported through the Customer Request Management System.

A question may be on any matter except if it:

is considered malicious, defamatory, indecent, abusive, offensive, irrelevant, trivial, or objectionable in language or substance;
relates to confidential information as defined under the Act;
relates to the personal hardship of any resident or ratepayer; or
relates to any other matter which the Council considers would prejudice the Council or any person.

No more than two questions will be accepted from any person at any one meeting. All questions and answers must be as brief as possible, and no discussion may be allowed other than by Councillors for the purposes of clarification.

Download form as a PDF(PDF, 176KB) or fill out the form below.

Question/s: * (required)

Please be as brief and concise as possible.

Name: * (required)

Phone number: * (required)

Address: * (required)

Email:

Name of organisation represented:

(if applicable)

Attachments

Complete the form to address the Council at a Meeting

Request to be Heard

In accordance with the Governance Rules 2020, members of the public wishing to address the Council on a listed agenda item must submit a ‘Request to be Heard’ form by 10am on the day of the meeting.

At the time of registering to speak persons must provide a summary of the matter on which they will be speaking.

A maximum of three minutes will be provided to each speaker. Speakers will be heard in the order in which they were received.

Refer to the section 7.3 Governance Rules 2020 for more information.

Download the form as a PDF(PDF, 320KB) or fill out the form below.

Date of Council Meeting or Delegated Committee Meeting: * (required)Date of Council Meeting or Delegated Committee Meeting: * (required)

Open the calendar popup.

Request to be heard by: * (required)

Agenda Item Number:

(if applicable)

Please provide a brief submission outline: * (required)

(attach a separate sheet if more space is required)

Attach document:

Name: * (required)

Telephone Number: * (required)

Email address:

Address: * (required)

Name of Organisation Represented:

(If applicable)

Audio Recording of Meetings

All Council meetings will be audio recorded and made available for public access, with the exception of matters identified as confidential items in the agenda. This includes public participation sections of the meetings.

These recordings are taken to facilitate the preparation and accuracy of the minutes of open Council meetings, broader access to open Council meetings and the accuracy of submitter details (where relevant).

By participating in open Council meetings, individuals consent to the use and disclosure of the information that they share at the meeting (including any personal/sensitive information) for the purposes of Council carrying out its functions. Individuals also consent to the disclosure of that information to any person(s) who access those recordings.

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